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Centralized Searchable Employee Directory in Bitrix24

Bitrix24 makes it easy to create and manage a centralized searchable employee directory no matter how many employees your organization has – ten or ten thousand. In addition to an alphabetical index and search box, Bitrix24 lets you find any employee by expertise/interest or by simply browsing through dynamic company structure. Numerous search filters (by position, branch or department, for example) and an employee phone directory are specifically designed for companies with large workforces.

Searchable Employee Directory

Employee search in Bitrix24 works even with partial name input, while the autosuggest feature helps locate employees with hard to spell names quickly.

Importantly, Bitrix24 employee search also shows you whether an employee is currently online or off. You can send your co-worker an instant message, initiate group chat or start an internal video call from that co-worker’s profile page.

Instant messaging, group chat and video calls come pre-installed in Bitrix24 and are free to use.

Customizable Employee Profile

The customizable employee profiles are at the heart of Bitrix24 employee directory search engine and are usually filled in and updated by employees themselves, saving your HR department countless hours of unnecessary work.

The profile typically contains employee name, position, e-mail address, phone number, social network profiles, Skype ID and can be easily modified to include any additional information specific to your organization.

The profile also contains the employee’s calendar, displaying scheduled activities for the day, week or month (subject to visibility and permission settings), so after locating an employee, you can confirm availability.

Former Employee Profile

In addition to displaying current employees, the Bitrix24 employee directory maintains an archive of those who have worked with your company in the past, along with their contact information.

Extranet workers (freelancers, for example) are also conveniently listed in the employee directory, and it’s possible to include temporary workers, part-time employees, contractors, consultants and interns in your employee directory, giving these categories of workers restricted rights.

Staff Changes/Employee Timeline

The staff changes or employee timeline page reflects all the staff changes that have occurred in the company. Whenever an employee is hired, transferred, promoted or terminated, this information is reflected on the page, displaying employee profile.

The Employee Timeline can be viewed for the entire organization or specific departments. Access to viewing Staff Changes can be modified as needed.

Active Directory Authorization Setup

Bitrix24’s searchable employee directory supports Active Directory/LDAP/NTLMintegrations, meaning adding hundreds or thousands of new employees doesn’t require manual input, because users can be imported from your existing Active Directory (or LDAP) or CSV file.

Synchronization with Active Directory also helps keep your company structure up-to-date, because hiring or dismissing a person from Active Directory is immediately reflected in Bitrix24 employee directory, along with user group and department changes. In addition to that, Single Sign-On with AD/LDAP can be set up, authorizing users automatically from within the local environment.

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