Screening Glossary

The skill to transform a judgment based on the result of background screening. The final statement often results in “meets requirements” or “does not meet requirements”. Hence, its occurrence automatic distribution and/or adverse action can occur.

Adjudicated Guilty – Conviction:
The person under observation has been found liable

Adjudication Withheld – Non-conviction:
The final verdict is not passed by the court regarding the case. The defendant is liable to a probationary period and is assigned to a program or community service in which they have a specified amount of time to complete. If complied well by the defendant, the case may be dismissed, which entirely depends on the county/state. However, If not dismissed in that particular county / state, then the disposition remains adjudication withheld and the case is closed. However, if violation has been proven in case of the defendant, then the case disposition be changed and the applicant be found guilty.

Adulterated specimen:
A certain type of substance whose occurrence is noted in a specimen which however is not expected to be a part of the human waste and is at a very high concentration.

Applicant Tracking System (ATS):
An affluent system either on paper or software form whose purpose is to manage a firms job posting and collect data i.e. resumes or applications, The work doesn’t stop here it also duly functions to process prospective applicants to their suitable job positions.

ARD Program – Non-conviction:
As the term denotes for “Accelerated Rehabilitative Disposition Program.” This is usually assigned to the defendant in the process of adjudication. If he/she is able to complete the program, the case is closed. This is very common in Pennsylvania.

Bail / Bon Forfeiture – Non-conviction:
Due to insufficient evidence against the defendant the charges have been dropped.

Blind specimen or blind performance test specimen:
This relates to a certain type of specimen handed over to the laboratory for examination which has a concealed identifier. This is done In order to prevent the laboratory to distinguish it to a certain employee specimen.


Cancelled test:

A test pertaining to drug and alcohol, which has been cancelled and the result of which has been nullified as it contained a problem which was unidentifiable or the result has not been corrected.

Chain of Custody:

Used as per the Federal Drug Testing Custody and Control Form (CCF), this is a procedure which documents the handling of the specimen from the time it was handed over to the laboratory to the point where it had been exhumed.

Collection site:

That certain place which is designated by the employer where the employees are required to come and submit their specimens for conducting a drug test.

Conditional Discharge – Non-conviction:

A conditional release in which the defendant has not been found of any specific guilt and is being discharged by the court based on certain conditions to which he/ she has to abide to. Not following those specific conditions would result in the cancellation of the conditional release.

Confirmation (or confirmatory) drug test:

A yet another test conducted on the same specimen to verify the authenticity of the presence of certain unacceptable drug or metabolite of it.

Confirmation (or confirmatory) validity test:

Another test conducted on a certain specimen to authenticate its validity.

Confirmed drug test:

A positive test result received to the MRO from a laboratory.

Consent Decree – Conviction:

A legal process in which the defendant resorts to plead guilty and as a result is placed on a probationary period for six months, usually done in juvenile cases, this legal feature is in New Mexico. 

Consortium/ Third-party administrator (C/TPA):

A third party agent who is willing to provide a variety of drug tests, provisions required, coordinating and administrative and operational tasks to employers requiring the need but being unable to take out  time and effort to manage this humongous task.

Consumer Reporting Agency (CRA):

Companies or individual who collect, sort, analyze and provide information to creditors, landlords and employers about individuals like their billing activities and history, bankruptcy issues and much more. The companies engaged in pre employee screening are also considered to be CRAs however, all are governed by FRCA.


A general mathematical yet financial tool to determine average costs incurred in hiring new employees. This is mostly done in the aspect of human resources. The formula is based on total recruitment costs divided by total number of new hires. The basic measurable variables include relocation costs, advertising/job board fees, interviewing expenses, referral bonuses, recruitment staff compensation, skills assessment and pre-employment screening.


Dead Docket – Non-conviction:

Often referred to as a deadlock it occurs when a situation arises where there is insufficient evidence to prove that the defendant is guilty or innocent, hence, the case is set aside and closed if no opposition is met for a long time.

Deferred Adjudication/Judgment – Non-conviction:

This is a situation when the defendant is found not guilty of the crime. In this way, the case is set aside temporarily and the defendant is asked to pertain to specific conditions to which compliance is utmost crucial. Having completed all requirements, the case may be dismissed.

Dilute specimen:

A certain specimen constituting creatinine and specific gravity values which indicate a lower presence for human excrements especially urine.


Equal Employment Opportunity (EEO):

The aspect of Best Practices obligatory on all corporations and individuals under which state that any individual may not be omitted from any sort of employment, participation or advancement based on race, color, religion, sex, national origin, or any other action that cannot lawfully be the basis for employment actions.

Equal Employment Opportunity Commission (EEOC):

An agency which constitutes as federal and has the role of administering agencies, corporations, individuals to prohibit discrimination; has power to subpoena witnesses, issue guidelines that have the force of law, render decisions, provide technical assistance to employers, and provide legal assistance to complainants.


The hiring procedure that take proceeds via the Internet.

Extended Workforce:

That certain part of employees that are temporary employers, vendor employees or independent contractors.


Fair Credit Reporting Act (FCRA):

The structure of this Act is made to safeguard individuals, by promoting accuracy, fairness, and privacy of information in the files of every Consumer Reporting Agency (CRA). Pre-employment Screening Companies are governed by the FCRA and so are the employers that use background screening services.

Form I9:

A form required by the federal state which complies all appointees to verify their US citizenship. This is done in for eligibility for employment in compliance to the immigration and Naturalization act of 1986.

Fugitive File – The case has not been to trial:

This equates to cases which have not met their trials and been returned


Guilty in Absentia – Conviction:

The defendant is declared guilty by the jury in his/her absence in court.



A certain kind of language used in operations and perpetuated by voluntary members of the HR community who abide to use generalized terms so as to make possible the exchange of automatized exchange of data related to HR operations.

Human Resource Management Systems (HRMS), aka Human Resource Information Systems (HRIS):

These refer to efficient software systems that manage complete or a partial portion of the human resources function of an organization. The functions include employment demographics, benefits/compensation management, training, payroll and reporting.


Ignored – Non-conviction:

As the term perpetuates that the court never trialed the case.


Management reports:

A report which records the types of reports being called and displays turnaround time for reports and the number of reports ordered. It also displays the pre-screening report activity and differs from reports pertaining to individuals only.

Medical Review Officer (MRO):

A licensed official who is authorized to receive, review laboratory results pertaining to a certain employers drug testing program and is held liable to generate and evaluate medical based explanations to specific drug related tests.

Misdemeanor Intervention Program – Non-conviction:

A program designed to save the defendant from conviction where it helps the defendant comply to conditions of the program in order to safeguard himself/herself.


No Papered – Non-conviction:

This resorts to a situation in which the case and its related paperwork was never sent to court nor was It held for trial.

Nolle Prosse – Non-conviction:

This pertains to the situation in which the case is dropped due to insufficient evidence. Latin for “Not Prosecuted.”

Nolo Contendre – Conviction:

As in this case the defendant has decided not to plead guilty of the offense laid against him or her .Latin for “No Contest.”

Non-Adjudication of Guilt – Non-conviction:

Related exactly as adjudication withheld.


Other – Non-conviction:

Special consideration and provision is given to the defendant to abide to for a year if it is the first offense. If no violence is repeated on part of the defendant, the case is closed.


Prayer for Judgment – Non-conviction:

This comes under the deferred prosecution in which the state does not prosecute. This is often observed in North Carolina.

Pre-employment screening:

A comprehensive and efficient background screen authenticates important factual information about a prospective employee in relation to identity, employment history, education credentials and more. The constituents of this service are background screening, drug screening, skills assessment and behavioral assessment. Not only that they also helps gain critical information about an applicant’s character and past history, driving record and more.


A compilation of software services that have been developed, built, tested and proven collaboratively before being issued to the public.

Pre-Trial Intervention/Diversion – Non-conviction:

A program the defendant is placed in before going to trial. If the defendant complies prior with trial time, the trial will not be held for the charge and the defendant is not convicted.

Primary specimen:

This is referred to as the first sample of urine obtained when the bottled has been opened for the very first time. So as to determine if the employee has a drug or its metabolite in its excrements.

Process Other – Non-conviction:

A situation in which the defendant is not charged due to his/her accountability in another charge.


Refused – Non-conviction:

Refused – Non-conviction

Rejected – Non-conviction:

A situation where hereby the state rejects hearing the case means it never went to trial.

Responsible – Non-conviction:

In this scenario, the defendant is liable to pay the amount of fee or fine incurred however they are not found guilty. This is often in the case of traffic tickets and minor offences.

Returned Un-served:

A technically pending case whereby a warrant from the district attorney’s office has been issued however the defendant was nowhere to be found and that case hasn’t been to trial since then. This is most evident in North Carolina.


Split specimen:

This is the breaking up of the specimen and being sent to the second laboratory in case if the employee requests for that it be tested again in the case of a positive drug test result. Or if he/she feels that the test has been tampered or substituted with.0

SSL (Secure Sockets Layer) encryption:

This is a certain type of set of codes having the capability to ensure a secure and well encrypted communication flow over the internet.

Stet Docket – Non-conviction:

A case which is not prosecuted at that time but will be eligible to be opened within a year if an offence has reoccurred in part of the defendant. And if after a year no violations have been committed the case will not be reopened and be closed for good.

Stricken Off Leave – Non-conviction:

A case which has been stricken off but with the power of being able to reinstate and re initiate often because the prosecutors have run out of time. Very common in Illinois.

Substituted specimen:

An excrement containing creatinine and specific gravity values which are so negligible that they are not consistent with human urine.



The time taken to fill up a vacancy. This is a common human resource term. It is estimated from the place when the job request is filed by the manager to the point till the employee walks through the door.


Verified test:

This is a test which has been tested from an HHS-certified laboratory and has been reviewed and validated by an MRO.


Waived – Conviction:

This is when the defendant decides not to go to trial the case and has accepted being guilty to the charges levied upon him/her. Usually evident in the state of North Carolina.



This is the abbreviation for Extensible Markup Language. A language specifically designed for document s on the internet. It helps define, transform, validate and interpret data between applications and firms.